Specialist Talent Acquisition & Onboarding

Permanent employment / Bucharest, Bucharest, Romania
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Specialist Talent Acquisition & Onboarding

Description

Omya Group is a worldwide distributor of specialty materials and a leading global producer of essential minerals.

Our combined businesses, Omya Specialty Materials and Omya Performance Polymer Distribution, are ranked 3rd in Europe and 7th globally in the 2025 ICIS top 100 chemical distributors listing.

We are looking for a person to join our team in Bucharest in the role of Specialist Talent Acquisition & Onboarding.

Key Accountibilites:

  • Service Delivery and Operational Execution
  • Execute assigned Talent Acquisition & Onboarding operational tasks accurately and on time according to defined work instructions, SLAs and quality standards.
  • Support recruitment administration activities such as requisition support, candidate coordination, interview scheduling, offer documentation and hiring process follow-up.
  • Support onboarding administration activities, including employee entry, onboarding task tracking, documentation follow-up and coordination with relevant stakeholders.
  • Identify delays, missing information, data quality issues or process deviations and escalate them to the Team Lead where required.
  • Data Quality, Documentation and System Updates
  • Maintain accurate candidate, hiring and employee entry data in HR systems, including Workday where applicable.
  • Ensure completeness and consistency of data, records and process documentation across assigned activities.

Query Handling and Stakeholder Support

  • Respond to standard Talent Acquisition & Onboarding queries from candidates, employees, HR stakeholders, business contacts and service partners.
  • Provide clear and service-oriented guidance on process steps, required documentation, timelines and system actions.
  • Escalate complex or sensitive cases, recurring issues and risks to the Team Lead.
  • Implementation of Changes and Continuous Improvement
  • Apply new or updated work instructions, tools, templates and procedures as directed by the Team Lead or process management.
  • Contribute improvement ideas based on daily operational experience, stakeholder feedback and recurring issues.
  • Support knowledge sharing and onboarding of new team members where required.

Compliance and Confidentiality

  • Execute activities in compliance with HR policies, internal controls, audit requirements and data privacy standards.
  • Handle confidential candidate and employee information securely and appropriately.

Job Requirements:

  • A minimum of 2–5 years of relevant experience in Human Resources, Talent Acquisition, Onboarding, HR operations, shared services or service delivery.
  • Experience executing recruitment administration, onboarding administration, HR data maintenance or case/ticket handling activities.
  • Understanding of Talent Acquisition and Onboarding process steps within the hire-2-retire value chain.
  • Knowledge of recruitment administration, onboarding documentation and employee data maintenance.
  • Experience working with HR systems, preferably Workday Recruiting and Onboarding, and case/ticket management tools.
  • Strong attention to detail and ability to handle documentation consistently.
  • Service-oriented communication skills with candidates, employees, HR stakeholders and business contacts.
  • Analytical and problem-solving skills for standard operational issues.
  • Basic HR compliance awareness, including data privacy and internal controls.
  • Good command of both oral and written English.
  • Good command of both oral and written additional commonly used language is beneficial.
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Job Application Form

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Maximum file size: 50MB. Supported file formats: pdf, png, jpg, jpeg, docx, doc.

File upload information: the maximum file size is 50 MB and the supported file formats are pdf, png, jpg, jpeg, docx, doc.

Data Protection

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