Internal Controls Administrator

Permanent employment / Barcelona, , Spain
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Internal Controls Administrator

Description

The Internal Controls Administrator is responsible for the ongoing monitoring and administration of the company’s internal control system (ICS) tool, ensuring the documentation remains up-to-date, accurate, and compliant with organizational standards. This role involves conducting random reviews to assess the quality of internal control documentation, ensuring control owners are following procedures, and collaborating with cross-functional teams to verify that controls are operating effectively and remain relevant. The ideal candidate will be highly organized, detail-oriented, and proactive in identifying gaps or inefficiencies in the control framework.

Key Responsibilities:

ICS Tool Administration:

  • Oversee the operation and maintenance of the internal control system (ICS) tool, ensuring all controls and documentation are accurately recorded and updated.
  • Administer user access, permissions, and settings within the ICS tool, ensuring proper data integrity and security.

Documentation Management:

  • Regularly review and monitor internal control documentation to ensure it is complete, accurate, and aligned with current processes.
  • Conduct random reviews and assessments of control documentation quality to verify that it meets established standards.
  • Work closely with control owners to ensure timely updates to documentation, addressing any gaps or discrepancies.

Control Execution Monitoring:

  • Collaborate with control owners and departments to confirm that all controls are executed as designed, and in a timely and consistent manner.
  • Ensure control execution is tracked accurately within the ICS tool, and that any deviations or issues are promptly addressed.
  • Provide follow-up and support to control owners in completing outstanding tasks and ensuring compliance.

Cross-Functional Collaboration:

  • Partner with various functions (e.g., Finance, IT, Operations) to confirm that internal controls are still valid, relevant, and aligned with current business operations and regulatory requirements.
  • Work with different departments to identify any potential changes in processes or risks that may require adjustments to existing controls.

Continuous Improvement:

  • Identify areas for improvement in internal control processes, both within the ICS tool and across the broader control framework.
  • Recommend improvements to enhance the effectiveness and efficiency of control execution and documentation practices.

Reporting and Communication:

  • Prepare and distribute regular reports to management on the status of internal control execution, quality of documentation, and any issues or areas of concern.
  • Assist with the preparation of documentation for internal and external audits, ensuring all controls are adequately represented.

Training and Support:

  • Provide guidance and training to control owners and other relevant personnel on ICS tool usage, control documentation standards, and best practices.
  • Serve as a point of contact for inquiries regarding the internal control system and its processes.

Qualifications:

Education:

  • Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
  • Relevant certifications (e.g., CIA, CISA) are a plus.

Experience:

  • Minimum of 2-4 years of experience in internal controls, risk management, or auditing, ideally in a corporate or financial services environment.
  • Experience with internal control systems (ICS) tools or software is highly desirable.
  • Familiarity with control frameworks (e.g., COSO, SOX) is preferred.

Skills:

  • Strong knowledge of internal control processes, documentation standards, and monitoring techniques.
  • Excellent organizational skills and attention to detail, with a focus on ensuring accuracy and completeness.
  • Strong communication and interpersonal skills, with the ability to work effectively across departments.
  • Proficiency in Microsoft Excel and other relevant software applications. Experience with control management tools is a plus.

What do we offer?:

  • Hybrid Work Model: Flexibility to work from home and in the office, according to the policy, helping you achieve a healthy work-life balance.
  • Ticket Restaurant: Enjoy a daily meal allowance to support your well-being.
  • Flexible retribution: Kindergarten & Transport
  • 30 Labor Days of Holidays: Ample time off to relax and recharge.
  • Language Lessons: Access to language lessons to help you grow both personally and professionally.
  • Medical Insurance: 60% company-subsidized medical insurance for employees, with the option to extend coverage to family members at a highly competitive rate.
  • Open and Modern Office Environment: Work in a collaborative, innovative, and comfortable space designed for your success.
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